Record keeping books are printed books used to record daily transactions, sales, expenses, and other important business data. They are essential tools for both small and large enterprises, helping maintain accuracy and accountability. Whether you run a shop, school, clinic, or company, record books make it easier to organize information systematically.
Types of Record Keeping Books
1. Invoice Books
An invoice book is used to issue payment requests for goods or services provided. It contains details like customer name, item description, quantity, and total cost.
Invoices serve as proof of sale and help both you and your client keep accurate financial records.
2. Quotation Books
A quotation book is used to provide customers with price estimates before a sale or service.
It helps you maintain consistency in pricing and allows clients to review costs before placing an order. Quotations also help build trust and professionalism in your business.
3. L.P.O (Local Purchase Order) Books
An L.P.O book is used when ordering goods or services from suppliers.
It shows what is being purchased, at what price, and under what terms. Keeping L.P.O records helps control procurement and track pending deliveries.
4. Cash Sale Books
A cash sale book records instant cash transactions where payment is made on the spot.
It’s perfect for shops, supermarkets, and businesses that deal with quick sales. This book helps you track daily cash inflow and monitor your sales performance.
5. Petty Cash Receipt Books
A petty cash receipt book is used to record small daily business expenses such as transport, office supplies, or minor repairs.
It helps manage small cash withdrawals and ensures every expense is accounted for. This book keeps your petty cash fund organized and transparent.
6. Job Card Books
A job card book helps track tasks, jobs, or services done for clients.
It records job details, materials used, completion dates, and technician signatures. Job cards are useful for workshops, repair centers, and service-based businesses.
7. Requisition Books
A requisition book is used to request materials, tools, or office supplies within a company.
It ensures that every request is documented and approved before items are issued. This improves accountability and helps control stock movement.
Where to Get Record Keeping Book Templates
You can get free downloadable record keeping books templates from amosndegraphics.com , which offers editable designs ready to use. The templates are available online in PDF format and can be customized with your business name, logo, and preferred layout. Simply download your templates directly from the Amosnde Graphics website or visit our shop at Family Business Trade Centre, 4th Floor Shop 1 (F4-01), Opposite Eastmatt Tom Mboya Street, next to Star Mall,
Where to Print Record Keeping Books
After designing your templates, the next step is printing. For best results, use a professional printing service that specializes in business stationery.
You can choose from duplicate or triplicate copies, hardcover or softcover binding, and different paper sizes.
At Amosnde Graphics, located at Family Business Trade Centre, 4th Floor Shop 1 (F4-01), Opposite Eastmatt Tom Mboya Street, Next to Star Mall, you can print high-quality record keeping books with your logo and layout included.
