What Are Record Keeping Books?
Record keeping books are printed documents used to record daily transactions, sales, expenses, and other essential business activities.
They are vital tools for both small and large enterprises, helping maintain accuracy, transparency, and accountability in business operations.
Types of Record Keeping Books
Record keeping books come in different types depending on your business needs. Below are the most common types and their uses:
1. Invoice Book
An invoice book is used to issue payment requests for goods or services rendered.
It includes important details such as customer name, item description, quantity, and total cost.
Invoices serve as proof of sale and help both you and your clients maintain accurate financial records.
2. Quotation Book
A quotation book provides customers with price estimates before a sale or service.
It ensures consistency in pricing and helps clients understand the expected costs before confirming an order.
Using quotation books builds trust and professionalism in your business dealings.
3. L.P.O (Local Purchase Order) Book
An L.P.O book is used when ordering goods or services from suppliers.
It outlines what is being purchased, at what price, and under what terms.
Keeping well-organized L.P.O records helps control procurement, verify deliveries, and track pending orders.
4. Cash Sale Book
A cash sale book records instant transactions where payment is made on the spot.
It’s ideal for shops, supermarkets, and other retail businesses that handle quick sales.
This book helps monitor daily cash inflows and overall sales performance.
5. Petty Cash Receipt Book
A petty cash receipt book records small daily business expenses such as transport, office supplies, or repairs.
It helps track every withdrawal from your petty cash fund, promoting accountability and transparency in expense management.
6. Job Card Book
A job card book helps track services or tasks done for clients.
It records job details, materials used, completion dates, and technician signatures — making it especially useful for workshops, repair centers, and service-based businesses.
7. Requisition Book
A requisition book is used to request materials, tools, or office supplies within a company.
It ensures all requests are properly documented and approved before items are issued, improving inventory control and accountability.
Free Template Options (Download and Customize for Your Business)
We’ve made it easy for you to design professional business books without starting from scratch.
Below are our free editable templates, available for instant download — ready to customize, print, and use in your daily operations.
Click the links below to download your preferred free record keeping templates and start customizing instantly.
1. Receipt Book Template (Free Download)
This package includes three popular formats — Cash Sale, Cash Invoice, and Combined Cash/Invoice templates.
Each template is:
- Designed in A5 and A6 printable sizes (resizable to your preferred dimensions).
- Fully editable in CorelDRAW (version 12 and above) — simply add your business name, logo, address, and contact details.
- Available in multiple color themes and layout styles, suitable for different types of businesses.
- Comes in ready-to-print PDF format, ensuring perfect alignment for duplicate or triplicate printing.
Ideal for shops, service providers, and offices that need neat and professional-looking receipt or cash sale books.
2. Delivery Note Template (Free Download)
Our delivery note template is designed to make order tracking and goods dispatch smooth and organized.
Here’s what it includes:
- A standard delivery receipt layout commonly used by suppliers and distributors.
- Editable fields for company details, client name, product description, quantity, date, and signature.
- Supplied in CorelDRAW and PDF formats for easy editing and high-quality printing.
- Available in different colors (blue, red, and black) — all in clean, professional designs.
- Can be resized to A4, A5, or custom booklet size based on your printing preference.
Perfect for businesses that deliver goods, products, or materials and need signed proof of delivery.
3. Invoice Template (Free Download)
Our invoice receipt templates feature the latest, officially accepted business format for smooth client billing.
Inside the package, you’ll find:
Professionally designed invoice layouts with space for your company name, logo, KRA PIN, contact info, and itemized billing section.
Available in different designs, font styles, and color schemes (blue, green, and black).
- Editable using CorelDRAW 12+ or any vector editing software — easy to replace details and adjust alignment.
- Ready in printable PDF format, already set with margins for duplicate or triplicate printing.
- Fully customizable — you can add “PAID” or “BALANCE DUE” stamps, change background colors, and include your preferred numbering format.
Recommended for professional use in offices, agencies, workshops, and retail businesses.
Usage Terms
These templates are provided free of charge for personal and business use.
You are free to download, customize, and print them for your organization or clients.
However, reselling or redistributing these templates in any form is not permitted
Where to Get Record Keeping Books Templates
At Amosnde Graphics, we offer free downloadable record keeping book templates to help you design your business books easily.
You can download editable PDF templates for Receipt Books, Invoices, L.P.O, Cash Sale Books, and more.
Each template is fully customizable — add your business name, logo, and preferred layout using software like CorelDRAW (version 12 and above).
Where to Print Record Keeping Books
Once your design is ready, the next step is professional printing.
Choose between duplicate or triplicate copies, hardcover or softcover binding, and different paper sizes to suit your business.
If you’re unsure how to edit your templates, don’t worry we can design and customize everything for you.
Whether you need a softcopy or hardcopy, we’ve got you covered.
Visit Amosnde Graphics
Family Business Trade Centre, 4th Floor Shop 1 (F4-01)
Opposite Eastmatt, Tom Mboya Street, Next to Star Mall
Get your high-quality record keeping books printed with your logo, layout, and preferred specifications included
