A company Seal (also called a common seal or official seal) is a customized stamp used by businesses to authorize and validate important documents. It usually includes the company name, registration number, and sometimes logo.
When the seal is stamped on a document, it shows that the document is official, approved, and legally binding.
What Does a Company Seal Look Like?
Most Company Seals are:
- Round in shape
- Contain company name & registration number
- Can be self-inking or metal embosser
Designed professionally for official use
This is the digital preview of the company seal sticker. It allows you to see how the design will look before printing, making it ideal for branding, packaging, envelopes, and official documents.”
Why a Company Seal Still Matters
Even where a seal is not legally mandatory, having one brings clear advantages:
Official appearance: Stamped or embossed documents look professional and authoritative.
Trust & credibility: Banks, partners and clients often treat sealed documents as more trustworthy.
Fraud deterrence: A custom seal is harder to forge than a plain signature.
Speed & consistency: Repeated approvals and certificates are quicker and uniform when sealed.
Branding: A well-designed seal reinforces your corporate identity on formal documents.
What to Include on a Company Seal
Full company legal name (as registered)
Registration or incorporation number (if applicable)
Country/Region or city (optional)
Logo (use a simple, high-contrast version)
Optional: “Common Seal” or “Official Seal” wording
Keep the design clean and legible—too much detail reduces clarity when embossed or stamped.
Types of Company Seals (and when to use each)
1. Embossing Seal (Embosser)
Creates a raised (3D) impression on paper.
Best for: Share certificates, legal documents, deeds, and formal certificates.
Pros: Very professional, hard to reproduce.
Cons: Visible on one side only; not suitable for everyday marking.
2. Metal or Rubber Company Seal (Stamped)
Uses an inked impression on the document. Can be self-inking (for general work) or used with an ink pad.
Best for: Documents that require inked validation, receipts, or where an embossed impression isn’t practical.
Pros: Clear, immediate; works on many paper types.
Cons: Less formal than embossing for certain legal contexts.
3. Seal Sticker (Printed Sticker)
A printed sticker version of your seal for packaging, envelopes, certificates, or branding materials.
Best for: Product packaging, marketing collateral, and temporary use where a physical impression isn’t needed.
Pros: Versatile, full-color options, easy to apply.
Cons: Less formal and easier to tamper with than an emboss.
Important distinction: A self-inking office stamp is not the same as an “official company seal.” Self-inking stamps are ideal for everyday office use (e.g., RECEIVED, PAID, address stamps), while embossers and formal rubber seals are used for legal and official validations.
How to Choose the Right Company Seal
Check legal requirements: Some documents or institutions may require a specific type (ask your bank or legal counsel).
Decide purpose: Legal/ceremonial use → embosser. Daily validation → rubber stamp. Branding/packaging → sticker.
Quality matters: Choose durable materials (metal embosser, quality rubber dies) so impressions remain sharp over time.
Design for readability: Bold text, simple logo elements, clear spacing.
Approval process: Create a mockup and approve it before production—this avoids costly reorders.
Quick Ordering Checklist (what we’ll need)
Company name exactly as registered
Registration number (if you want it on the seal)
Preferred shape (round, oval) and size
Logo file (vector preferred — .SVG, .AI, or high-quality PNG)
Purpose (legal documents, packaging, everyday office use)
FAQs about seals
Q: Is a Company Seal legally required?
A: It depends on your jurisdiction and the type of document. Some places no longer require a seal, but many banks and institutions still request one. Check local regulations or ask your lawyer.
Q: Can I use a self-inking stamp as a Company Seal?
A: For everyday administrative tasks, yes. But for legal or formal validation, an embosser or official rubber seal is preferred.
Q: How long does a company seal last?
A: With proper care, metal embossers and quality rubber stamps last for years. Rubber may wear over time and can be replaced inexpensively.
Q: Can I have my logo on the seal?
A: Yes — but keep it simple. Complex, low-contrast graphics don’t emboss or stamp clearly.
